In order to ensure the health and safety of all members of staff, T&M Reuse Yorkshire acknowledges the health and safety at work ACT 1974 section 2(3), the Management of Health and Safety at Work Regulations 1999, and other relevant health and safety legislation and codes of practice and thus makes available the necessary arrangement for a safe working environment for our staff. The competency of the working team in discharging their duties in looking out for themselves and others as regards health and safety within the working environment has not been in doubt.
Our statement of general policy is summarised below and adhered to strictly in our efforts to keep a safe environment.
• We ensure the provision of adequate control of the health and safety risk arising from our day to day tasks at work.
• We ensure that all employees (part time/full time/volunteers) are aware of the health and safety policy within and around the working environment.
• We make sure all equipment is operated by qualified and competent workers who are well trained in health and safety.
• We put in measures to control and avoid all kinds of hazard risk and accidents that may arise within the working environment.
• We ascertain and maintain safe working conditions.
• Location of first aid boxes and emergency exit routes are made known to employees regularly.
• We work on reviewing and revising the policy when the need arises at regular intervals.
The health and safety at work Act 1974 must be strictly adhered to by all members of staff and executives of T&M Recycling. We also certify that all members of staff are aware of their duties and responsibilities under the health and safety legislation at work which includes self care and others within the working environment.
1. Statement of general policy
To achieve these objectives it has appointed designated member(s) of staff to be responsible for the health and safety; to keep workplace health, safety and welfare procedures under constant review; to liaise with the Health and Safety Executive or local authority, as applicable, where necessary; and to keep abreast of new legislation, EU directives, Regulations and British Standards, in order to ensure ongoing compliance with the law.
T & M Recycling Yorkshire will:
• Establish, maintain and regularly review safety systems and risk assessments
• Make regular risk assessments available to Staff (Paid and Unpaid)
• Take appropriate preventative / protective measures
• Provide adequate and competent supervision of all activities involving risk
• Ensure that appropriate training in health and safety is delivered
• Establish and maintain systems for consulting paid workers about health and safety issues
• Take health and safety considerations into account when planning developments in the service, purchasing equipment and occupying new premises
• Maintain accurate records of accidents and other events with health and safety implications and review and monitor these records to establish what remedial action, if any, should be taken
• Appoint competent personnel to secure compliance with statutory duties and to undertake reviews of the policy as necessary.
2. Risk Management Procedure
The manager is responsible for the effective implementation of procedures and systems including monitoring, prevention of hazards and taking remedial action in their area of responsibility.
The manager will ensure that supervisors are properly trained and receive the support they need to perform their duties.
The manager will ensure that all staff are informed about safety issues and that there are adequate signs about hazards and emergency procedures.
The manager will bring the health and safety policy and all associated procedures to the attention of all staff.
Health and safety committee
A health and safety committee is in place. This is made up of the manager, a competent person, a volunteer representative and a paid staff representative, and also a trade union representative if applicable.
The health and safety committee will have clear terms of reference including:
• Risk assessments.
• Monitoring and review of policy and procedures.
• Creation of safety plans.
• Methods of communication and safety issues.
• Developing new specific procedures.
• Receiving reports of any accidents that occur in the bureau and identifying remedial action if necessary.
• Induction and ongoing training.
The committee will present an annual report on health and safety performance within the bureau to the full bureau trustee board.
The management board shall appoint a competent person to assist in undertaking the measures required to comply with the requirements and prohibitions imposed by the relevant statutory provisions.
A person shall be regarded as competent when he / she has sufficient training or knowledge and other qualities to enable him / her properly to assist in this task.
The following individual has been designated competent person for the responsibilities shown:
All employees will ensure that:
• They are fully conversant with this safety policy
• They comply with this policy
• They take care of themselves and others who may be affected by their acts or omissions
• They report all accidents, near misses and dangerous occurrences immediately to their manager
• They are fully conversant with all fire procedures applicable to the area in which they are working
• If they identify any condition which in their opinion is hazardous, they report the situation to the manager.
The manager will ensure that all premises and activities subject to risk assessment are assessed in accordance with the relevant legislation. Assessments will be repeated whenever any of the following factors occur:
• change in legislation
• change of premises
• significant change in work carried out
• transfer to new technology
• original assessment is no longer valid
• accident and / or incident occurs
Assessments will be recorded and records maintained by the manager / competent person.
Reporting and investigating of accidents and dangerous occurrences
• All accidents, dangerous occurrences and near misses will be reported immediately to the manager as soon as possible after the event.
• All accidents, dangerous occurrences and near misses will be investigated within 24 hours by the manager.
• First aiders will be appointed in all premises in accordance with the Health and Safety (First Aid) Regulations 1981.
• The first aiders will be responsible for taking prompt action following any accident, whether involving an employee or not.
• All accidents, no matter how minor, will be reported on the correct accident report form.
To comply with the general duty to provide such information, instruction, training and supervision as are necessary to ensure, so far as reasonably practicable, the health, safety and welfare of all staff, health and safety training will be provided as follows:
• At inductions.
• On transfer or promotion to new duties.
• On the introduction of new technology.
• When changes are made to systems of work.
• When training needs are identified during risk assessments.
Repeat training will be provided at regular intervals.
Managers at all levels will be included in the health and safety training programme.
The training team will maintain records of all health and safety training.
The health and safety committee will be responsible for carrying out consultation on matters of health and safety as required.
Resolution of health and safety problems
Any employee with a health and safety concern must first inform his / her manager or supervisor. If, after investigation, the problem is not corrected in a reasonable time, or the manager decides that no action is required but the employee is not satisfied with the outcome, the employee may then refer the matter to a member of the health and safety committee who may make representations to the manager concerned. This must be in writing.
If the employee is still dissatisfied, the matter will be entered on the agenda for the next meeting of the health and safety committee.
Planning and control
The management will make, and implement, any appropriate arrangements for the effective planning, organisation, control, monitoring and review of any preventative or protective measures identified as a result of risk assessments.
3. Supplementary policies and procedures
All policies and procedures issued by T&M Reuse in the interests of health and safety will be regarded as supplementary to this policy. They include:
1. General risk assessments
2. Display screen equipment (DSE)
3. Control of substances hazardous to health (COSHH)
4. Fire safety, fire prevention and emergency evacuation procedures
5. Violence in workplace
6. Safety and security of bureau staff and premises
7. Work-related stress
8. Reporting and recording of accidents, incidents and ill-health
9. First aid
10. Manual handling
11. Visitors and contractors
12. Lone working
This policy will be reviewed annually.