WEEE Standard Operating Procedure S.O.P

STANDARD OPERATING PROCEDURE (S.O.P)

According to the WEEE directive 2002/96/EC of the European Parliament, for operations to be carried out in the site for the purpose designed for, the following definitions need to be understood.

  • Collection: This implies gathering of waste which includes the primary pre-sorting and the pre-storage of waste after sorting for the purpose of disposal.
  • Disposal: This is used to define the handling, storage and treatment of waste which excludes those fit for re-use, recovery and recycling.
  • EEE: This is an abbreviation for- Electrical and Electronic Equipment
  • Hazardous waste: Waste which is harmful to human health and its environment either instantaneous or on a longer period of time. This can be classified as such by legislative instruments due to their possession of certain hazardous properties such as flammability, toxicity, carcinogenic, e.t.c.
  • Recovery: This refers to any operation having its principal result as waste which serves a useful purpose by replacing other material that would have being used to fulfill a particular function
  • Recycling: Used as term in the production process as reprocessing of waste materials for its original purpose or other purposes which excludes energy recovery
  • Repair: This is the correction of a technical fault to return the item to re-use. It can involve the replacement of faulty parts or addition of missing ones.
  • Re-use: An operation by which a whole or part of an item is used again for its original purpose in which it was conceived
  • Separate Collection: This is the collection of WEEE separately from un-sorted municipal waste. This is a requirement of the EU WEEE Directive
  • Waste: This is any item or substance in which the holder discards, intends to discard, or required to discard. Items can be regarded as waste even if it has a positive financial value
  • WEEE: This is an abbreviation for ‘Waste Electrical and Electronic Equipment
  • B2B: WEEE classified for non-household use
  • B2C: WEEE classified for household use
  • Obligated WEEE: WEEE received via Producer Compliance Schemes which falls under the scope of regulation
  • Non-Obligated WEEE: WEEE not from the Producer Compliance Schemes

 

INCOMING GOODS PROCEDURE

All incoming goods are issued unit codes individually, batteries removed (if any) and weighed accordingly. Items received are classified as either B2B or B2C and both classes are further categorized as either obligated or non-obligated. There however exists some WEEE that does not fall under the scope of regulation which is also taken into account. A wheelibin symbol on any equipment indicates its obligation status and this indicates new WEEE placed in the market after August 15, 2005.

At the receipt of every goods, the following should be carried out;

Weighing: All items are weighed after removing the batteries (if any) and actual weights are recorded.

Visual Inspection: Visual Inspection test is a requirement for every waste item that comes on site. This should be documented electronically or manually in paper and helps to identify items fit for re-use. The visual checks include but not limited to;

  • Visual check on cracked broken/cracked casing, sharp objects which could scratch/cut.
  • Cut or exposed wiring/parts which could lead to electric shock injury or risk of fire
  • Water damaged equipment must not be connected to an electrical source
  • Visual check on missing components or parts that could impair functionality such as missing cables, remote controls, plugs, transformers, e.t.c.

 

Screening is then done and the received goods are separated as reuse, repair and recyclables. The goods labeled as repair as a result of visual check are then repaired by replacing or adding the required item and certified by the Engineer. The goods labeled ‘reuse’ is further examined for electrical safety and functionality test while the recyclables are regarded as waste and disposed or sent to a material recycling facility.

 

Categories: All items are categorized accordingly from 1-12 as seen in the WEEE category list attached to this manual. Small components such as cables, remote controls, plugs, e.t.c. are paired with items to match as much as possible. In cases where the pairing is not possible, they are categorized as category 2 and treated appropriately.

WEEE Re-use and Refurbishment Process: This process as it applies can also be documented manually or electronically for acceptance or rejection under the following criteria

  • All former user identification shall be removed if still available
  • The manufacturers labels shall be left identifying the re-used item as such and separated from new ones
  • In case of food preparation and storage items (e.g fridge, cooker, microwave), bio-hazard residues may need to be removed and cleaned.
  • Cosmetic cleaning shall be optional as the new user may undertake this

 

Electrical Safety Test: This is essential for WEEE and EEE items as the risk to the safety of users from electric hazards and shock must be assessed. The test process should be documented manually or electronically with the test equipment calibrated in accordance with the manufacturers’ guidance. The test process shall also comply with the test for safety as specified in the International Electro-technical Commission (IEC) “Code of practice for In-service inspection and Testing of Electrical Equipment”. ISBN: 978-0-86341-833-4. The test process shall serve as a pre-requisite to the functionality test.

 

Functionality Test: This involves different test processes which should be documented manually and/or electronically with each element of test carried as laid out in the test sheet. The functionality test shall test the whole items to be fit for purpose in order to meet the originally use for which it is originally conceived for.

 

The product specific protocols may be developed for testing procedures for specific WEEE product types such as Computers, Refrigerators, Freezers, Oven, mobile phone, e.t.c. It is to be noted that items that are incomplete may be transported from one organization to the other for continuance of repair and refurbishment but with the restriction of trans-boundary movement where non-fully functional equipment may be considered waste. The following is an over-view of the test process as used on site;

TELEVISION (TVS)

TEST

Channel (C1)

Volume (V4)

Image (I2)

PAT Test (P/T)

Brightness (B3)

 

 

 

FRIDGES

TEST

Compressor (C1)

Starter (S4)

Thermometer (T2)

Refrigerant (R5)

Temperature (T3)

Accessories (A6)

 

MONITOR

TEST

Contrast (C1)

Image (I2)

Brightness (B3)

 

Base Unit (CPU)

TEST

Motherboard (M1)

RAM (R6)

Hard drive (H2)

BIOS (B7)

Processor (P3)

Data Wipe (D8)

Floppy/CD ROM (F4)

 

RADIO

TEST

Channel (C1)

Volume (V4)

 

DVD

TEST

Power (P1)

R/F Sockets (R2)

Lens (L4)

 

 

TRACEABILITY

All items or equipment should be tracked and identified at all stages of the re-use process and records retained in an easily accessible format. The items are tracked to allow for separation of re-use items from recycling or waste disposal and each stage of the repair shall be separately documented. Pass and Fail Label are used during re-use process and the pass label shall apply to items that have successfully completed an evaluation in accordance with specifications of the re-use process and tested as fit for re-use. The label shall contain the following minimum basic information;

  • Re-use organization name
  • Date test completed
  • Unique item identification number (serial number)

Parts that have been tested and passed fit for reuse shall have the test process documented and the results of any test recorded. The parts which are not tested shall be identified as untested and separated from tested parts.

 

Disassembly: Many EEE and WEEE items may require disassembly for the testing, repair, refurbishment or recycling activities to proceed. The disassembly shall be carried out with due regard for the removal of parts and components in such a way to minimize risk of damage where such parts are to be considered for re-use. Items for material reclamation by recycling shall be stored inappropriate containers as required by waste management regulations.

Careful Handling of Items through the Re-use Process:

  • The collection and transport of WEEE and used EEE shall be carried out in a way which optimizes re-use and recycling of the components or whole appliances capable of being re-used or recycled.
  • The EEE designated for reuse should be managed in a manner that will avoid cosmetic damage to external surfaces and accessories in order to maximize re-use value.
  • Care should be taken to avoid damage during transportation
  • Consideration should be given to avoid contamination from EEE/WEEE
  • The storage of heavy items should be done in such a way as to prevent the fall or crush, damaging smaller robust items
  • Items containing liquid, gas, hazardous materials should be carefully handled to ensure safe disposal and storage.

DESCRIPTION OF RE-USE WEEE

Any used EEE or WEEE that is offered for reuse shall be clearly identified as in any sales literature and promotions, including websites and direct mailings as;

  • Reused equipment
  • Refurbished equipment
  • Used equipment
  • Second hand equipment

Any item that fails the test above as indicated in this specification and not being repaired shall not be offered for reuse or described as being fit for reuse.

Packaging for Reuse or Recycling: Reused EEE and refurbished WEEE to be resold into foreign markets should be reasonably packaged and handled in a manner that is consistent with their planned journey to where they are to be reused.

RECORDS AND RECORD KEEPING

  • Records of the inspections, testing and assessment of EEE and WEEE items processed by this Re-use organization should be maintained in an easily accessible format.
  • Records shall record details of the tests and their outcome as described above in this specification
  • Records of this re-use standard operating process shall be made available to regulatory officials.
  • Records will be maintained in accordance with local regulatory requirements.

HEALTH AND SAFETY OF REUSE PROCESS PEOPLE

Safe working environment should be established, maintained and adequate for the welfare of people engaged in EEE and WEEE reuse activities. Hazards and risks associated with disassembling should be identified such as

  • Residual electrical charge stored in equipment which can lead to shock
  • Sharp objects in internal part which can cut or puncture
  • Weight of items with risk in lifting and handling as well as risk of dropped items.
  • Chemicals or materials that may be hazardous due to occasional or long term exposure
  • Bio-hazards from food, chemicals and medical equipment

 

T&M Recycling Yorkshire

Management